How it works
Three steps. No disruption.
One to two weeks from your first call to being fully live, and nothing changes for the people who train with you.
We connect to your Glofox
We connect to your existing Glofox account through their official API and webhooks. Your members keep booking exactly as they do now. Billing, memberships and payments stay in Glofox and are never touched. We start reading the data that is already sitting there.
What we need from you: your Glofox branch ID, API credentials and webhook signing secret. If you do not know where those live, we walk you through it on a call.
We tailor it to your studio
We import your existing members, set up your admin access, and rewrite the message templates so they sound like you rather than like software. You tell us which automations to switch on and how you want things worded. Everything stays editable afterwards.
Your studio's name, brand colour and SMS sender name are applied across the member portal, the kiosk and every message that goes out.
You go live
Leads start getting texted back in seconds. Coaches open their dashboard. The kiosk goes by the door. The member portal opens up. Reports start arriving on Monday mornings, and the Save Queue tells you who to call.
We stay close through the first month. Founding studios get direct access to us for anything that needs adjusting.
Nothing changes for your members
Your Glofox subscription and setup stay exactly as they are
Members book classes through Glofox exactly as they do today
Billing, memberships and payments remain entirely in Glofox
Members and coaches sign in with their existing Glofox credentials
No app download. The member portal opens in any browser
We read and enhance. We do not replace.
How your data flows
Glofox
Bookings, memberships, payments
StudioPilot
Scores, decides, automates
Your studio
Texts, dashboards, reports
Data flows one way for bookings and memberships: out of Glofox and into StudioPilot. The only things we write back are class check-ins and new leads captured for you.
Your data, kept properly
You are handing us your members' names and phone numbers, so here is exactly how that is handled.
Encrypted in transit and at rest, with credentials held in a managed secrets store rather than in code
Your studio has its own signing secrets and access tokens. They are never shared with, or derived from, another studio's
Every read and write is checked against the studio it belongs to, so one studio's data is not reachable from another
Role-based access across members, coaches and admins, so each person sees only what their role allows
Incoming data from Glofox is cryptographically signature-verified, so nothing can be spoofed into your studio
We never sell, share or resell your member data, and it is never used to train anything
No servers for you to maintain, no software to install, and hosting is included in your monthly fee. Studios in New Zealand are billed in NZD.
4 founding spots remain.